How to Register Import Export Code (IEC Registration)

As mentioned in the earlier blog that IEC is mandatory to import or export goods and services. Now the question arises, How to register IEC and Who is the issuing authority.

Import Export Code is registered with Directorate General of Foreign Trade (DGFT) and issued by Addl/Jt. DGFT of the Regional Area. The Ayaat Niryaat Form 2A (ANF 2A) is required to be filled in totality before applying for the IEC.

The ANF 2A comprises four Parts (A, B, C, D). 

Part A is the main body of the form that seeks basic and crucial information (including incorporation details, director details, etc.). It also ask for an unattested photograph of the director (in case of the company) or proprietor  (incase of the Proprietorship).

Part B is the bank certificate that certifies the Company/Proprietorship and its director/owner (authorized signatory). The applicant is advised to use the same photograph in Annexure A and B. The certificate is to be issued by the bank the details of which are mentioned in Annexure A.

Part C is for the modification of an existing IEC. It seeks modification of the information like change in address of the company/proprietorship , addition of the branch address, changes in the details of the director or name of the director etc.

Part D is the declaration which authorized signatory needs to sign.

Submission of Documents with Addl/Jt DGFT for new IEC:

1. One copy of the ANF2A (Parts A, B, D)

2. Each individual page of the application has to be signed by the applicant.

3. Application must be accompanied by documents as per details given below :

        i. Demand Draft of the prescribed fee in favour of the concerned Regional Office of DGFT. Money can also be paid through Electronic Fund Transfer (EFT).

       ii. Certificate from the Banker of the applicant firm in the specified format (Part B).

      iii. Self certified copy of Permanent Account Number (PAN) issued by Income Tax Authorities.

      iv. Two copies of passport size photographs of the applicant

       v. Photograph on the banker’s certificate should be attested by the banker of the applicant.

      vi. Self addressed envelope and stamp of Rs. 30.

     vii. Incase of company, a Board Resolution for nominating an Authorized Signatory

    viii. Incase of company, self certified Incorporation Certificate of the company. For proprietorship, self certified document proof of the Date of Birth of the owner is required and Documentary proof of Date of Formation in case of others.

     ix. These documents may be kept secured in a file cover.

4. A cover letter for Application of new IEC.

Submission of Documents with Addl/Jt DGFT for modification of IEC:

1. One copy of the ANF2A (Parts A, C, D)

2. Each individual page of the application has to be signed by the applicant.

3. Application must be accompanied by documents as per details given below :

        i. Self Certified copy of Document proof of Date of Birth of the owner in case of Proprietorship and number of IEC held along with their details. Self Certified copy of Incorporation Certificate incase of company. Documentary proof of Date of Formation in case of others.

       ii. Original IEC certificate is required to be submitted.

      iii. Proof of change in name and/or constitution of the company. Self certified copy of Certificate of ROC indicating the change of name. In case of change in Directors, copy of Form 32 and Receipt of payment made to ROC.

      iv. As proof of change in the address of the company, a self certified copy of Form 18 filed with  ROC, copy of Receipt of payment made to ROC and the self certified downloaded copy of page of Ministry of Corporate Affairs website indicating the change of address of company.

       v. For proof of addition of branch/factory, etc., documentary evidence like (any one): Shop & Establishment Certificate/Excise Registration Certificate/Sales Tax Registration Certificate / Electricity Bill / LandlineTelephone Bill, etc

      vi. In case there is change in PAN number of the company due to change in constitution or ownership of company (for example, from Private Limited Company to Public Limited Company, etc.), Self certified copy of new PAN card is required to be submitted.

     vii. Incase of company, a Board Resolution for nominating an Authorized Signatory

    viii. These documents may be kept secured in a file cover.

4. A cover letter for Application of modification in IEC.

DGFT, generally, issues/modifies IEC within 2/3 days of the application, if the application and documents are found to be in order.

For further Consultation or Help regarding IEC registration/modification please write to us on contact@munim.in

Munim Team

www.munim.in

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